Privacy Policy

This Privacy Policy describes how ConfluxHR (“we,” “our,” or “us”) collects, uses, and shares information when you use our mobile Human Resource Management System (HRMS) application. 

Your privacy is important to us. This policy complies with Google Play’s User Data Policy and applies solely to data collected through the ConfluxHR mobile app. 

We may collect the following types of personally identifiable and sensitive information: 

Personal and Employee Data 

• Full name 
• Email address 
• Phone number 
• Designation and department 
• Organization and employee ID 

Device and Usage Data 

• Device ID 
• Operating system version 
• IP address 
• App usage logs 

Location Data 

• Precise location (GPS) for attendance tracking and geo-fencing 

Media Access 

• Camera access to capture photos for attendance, ID verification, or document uploads 
• Uploaded photos/documents are stored securely and used solely for HRMS purposes 

We use the data collected to: 

• Authenticate user logins and manage sessions 
• Record employee attendance with location verification 
• Enable performance and leave tracking 
• Generate HR reports and analytics 
• Improve app functionality and user experience 
• Comply with legal or contractual requirements 

We do not sell your personal information. 

We may share data with: 

• Your organization (HR/Admin users) for reporting and compliance 
• Trusted third-party service providers for cloud storage, analytics, or app performance (e.g., AWS, Firebase) 
• Regulatory authorities if required by law 

All third parties are contractually obligated to handle your data with confidentiality and in accordance with data protection laws. 

The app may request access to: 

• Location: Used to verify employee check-in/check-out locations 
• Camera: Used to capture profile images, documents, or attendance proofs 
• Storage: To allow users to upload/download HR documents 

You can manage these permissions in your device settings. Disabling them may limit certain features of the app.

We implement industry-standard encryption, secure APIs, and access controls to protect your data. 

• Data is transmitted over secure HTTPS connections 
• Sensitive data is stored in encrypted databases 
• Access is restricted based on user roles

• We retain personal data for as long as necessary to provide services to your employer or as required by applicable law 
• Users can request deletion or correction of their data via their HR administrator 

Under the Data Protection Legislation, you have the following rights to protect your privacy:  

– Right to be informed: You have the right to be provided the clear information about the collection and how we use your personal data. All the information you need for this right are performed in this Privacy Policy.  

– Right of access: You have the right to access your personal data. You can request us to provide you all information about you that we store without any fee.  

– Right to rectification: If you find any incorrect or incomplete information in your personal data, you can require us to rectify. With logged-in uses, you can go to your account information to edit or add your new information.  

– Right to erasure: You have the right to ask us to erase your personal data in some specific cases. Please note this right is not absolute and only applies in certain circumstances.  

– Right to restrict processing: You have the right to request the restriction or suppression of their personal data. This right also isn’t absolute and only applies in specific cases. Please send us the requirement along with your reason to object the processing your data on our site.  

– Right to data portability: Along with the right to access, you can ask for a copy of your personal data that you provided to us or require us to provide this directly to another party.  

– Right to object: You have an absolute right to stop your data being used for direct marketing by making a request to us.  

– Rights related to automated decision-making including profiling: You have a right to object a decision based solely on automated decision-making.  

If you would like to request anything related to the rights above, please email us at the (add email ID) 

The app is intended for use by employees aged 18 years or older. We do not knowingly collect data from children. Please contact us at (Add Email ID)  if you become aware of any data related to children under 18.  

We may update this policy from time to time. We encourage you to review it periodically. Material changes will be communicated through the app or our website. 

If you have any questions or concerns about this Privacy Policy, you can contact us at: 

ConfluxHR (a product of Dietary Business Intelligence Pvt. Ltd.) 

 📧 Email: enquiry@confluxhr.com 

 🌐 Website: https://confluxhr.com